The Receiving Clerk is responsible for all activities related to the Hotel’s goods receiving process and recording of goods received in close co-operation with the Accounts Payable / OTP (Order to Procure department). The Receiving clerk oversees and records all activities related to accurate receivable procedures in terms of quantitive and quality controls, order approval documents and passing on of received goods to the relevant inhouse departments. The Receiving Clerk is also ensuring that any goods, material and equipment leaving the hotel is recorded, accounted for and internally approved. This role assists in any other way deemed necessary for the efficient overall operation of the Accounts Payable / OTP (Order to Procure department) in full compliance with the policy, regulatory and contractual framework. The role will business partner with all hotel finance team members and all departments. The role will participate in all relevant Finance training and development programs. In case of a joint job role any responsibility relevant joint job descriptions will apply in accordance with Hilton’s job segregation policies

What will I be doing?

As Receiving Clerk, you will accept and control all incoming deliveries, maintaining an optimal goods inventory, correct storage and issue of goods. Specifically, you will be responsible for performing the following tasks to the highest standards:

• Ensure that all goods entering the property have proper documentation (delivery dockets, purchase orders etc.)
• Ensure that all goods are examined for both quality and quantity
• Ensure that all goods are forwarded to either the storerooms; or in the case of direct orders, to the department concerned
• Properly document and account for all outgoing goods
• Check incoming goods expiry dates to ensure that it is within acceptable limits of the hotel
• Prepare receiving logs and daily receiving record summary
• Check that supplier tax invoices are correct according to purchase order and items supplied
• Ensure the loading dock and storage areas are free from clutter and hazards and are kept clean and tidy at all times
• Follow up on any discrepancies relating to quality and/or quantity (including weight) of goods received
• Ensure that only goods ordered and signed are received
• Maintain adequate control on all inwards and outwards goods into the loading dock and storerooms
• Assist in the monthly stock take process (where applicable)
• Maintain good relations with all hotel departments
• Have strong knowledge of Excel, Microsoft Word and the Hotel inventory/purchasing software
• Ensure all documentation (purchase orders, invoices, delivery dockets etc.) is forwarded to the Cost Controller on a timely basis
• Assist in the preparation of month end reports and other ad hoc reports that may be required from time to time
• Maintain vigilance in ensuring the security of the loading dock and all storage areas
• Familiar with all emergency procedures, food safety regulation and hygiene / cleanliness requirements
• Maintain an adequate and up to date filing system
• Flexible in relation to working hours, especially at month-end
• Handle all requests and enquiries in a timely, efficient and friendly manner
• Perform any additional tasks assigned to ensure that the department functions smoothly
  
  
  

What are we looking for?

A Receiving Clerk serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

• Ability to analyze large volume of complex financial information from many sources and create reports, forecasts, and projections
• Strong problem solving skills, including ability to effectively address any issue in collaboration with others as appropriate
• Ability to proactively identify and prevent potential problems
• Ability to help develop problem solving skills among direct reports and other team members as appropriate
• Ability to take initiative to identify, prioritize and implement all elements required for team to fulfill responsibilities
• Detail oriented and organized
• Ability to develop presentations and effectively present to all levels of company, hotels & owners.
• Strong communication and negotiation skills (all levels of management and external customers)
• Proficient in MS Excel, Word and Outlook with the ability to quickly learn new programs when required
  
  
  

Additional Preferences:

University degree in Accounting or Finance

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!

Work Locations

Hilton Bahrain City Centre Hotel & Residences

Schedule

Full-time

Brand

Hilton Hotels & Resorts

Job

Supply Management, Procurement, Purchasing, and Receiving