Secretary Jobs in Bahrain

<p><strong>Job Description:</strong></p><p>Nexa Clinics is hiring a Receptionist / Front Desk Coordinator to join our growing team in Jidhafs, Bahrain.&nbsp;</p><p>As the first point of contact for our patients, you'll play a key role in creating a welcoming, organized, and professional experience from the moment they walk in or call.</p><p>&nbsp;</p><p><strong>Key Responsibilities:</strong><br>Greeting and welcoming patients, answering and directing phone calls, scheduling and confirming appointments, managing patient records and front desk documentation, handling patient inquiries and coordinating with the clinical team, and maintaining a tidy and professional reception area.&nbsp;</p><p>&nbsp;</p><p><strong>Requirements:</strong><br>Friendly, organized, and patient-focused.&nbsp;</p><p>Previous experience in a receptionist or front desk role is preferred, ideally in a healthcare or clinic setting.&nbsp;</p><p>Strong communication skills and comfort using booking or clinic management software.&nbsp;</p><p>Arabic and English language skills are preferred.</p>

<p><strong>Job Description:</strong><br>Nexa Clinics is hiring a Dental Assistant to join our growing team in Jidhafs, Bahrain.</p><p>&nbsp;You'll work closely with our dental team to support daily clinical operations and help us create healthy, confident smiles for our patients, with care, compassion, and excellence.</p><p><strong>Key Responsibilities:</strong><br>Assisting the dentist during examinations and procedures, preparing and sterilizing dental instruments and equipment, preparing treatment rooms for patients, taking and processing dental X-rays as needed, maintaining accurate patient records, following infection control and safety protocols, and providing chairside support and patient comfort during treatment.</p><p>&nbsp;</p><p><strong>Requirements:</strong><br>A valid NHRA (National Health Regulatory Authority) license is mandatory.&nbsp;</p><p>Previous experience as a dental assistant is preferred, along with strong communication and interpersonal skills, comfort working within a clinical team, and Arabic and English language skills.</p>

<p><h4>About the role</h4> <p>We are seeking a highly detail-oriented and proactive admin assistant to support the financial and operational backbone of a creative, service-driven business. This role plays a critical part in maintaining accuracy across bookkeeping, payroll, inventory tracking, and vendor management while ensuring day-to-day operations remain organized, efficient, and reliable.</p> <p>This is a hands-on, execution-focused role ideal for someone who enjoys working with systems, numbers, documentation, and operational processes. The ideal candidate is highly organized, dependable, and capable of independently managing multiple responsibilities in a remote environment.</p> <p>You will help create operational clarity by ensuring financial records, inventory systems, vendor relationships, and reporting processes are consistently maintained with precision and professionalism.</p> <h4>Responsibilities</h4> <strong>Bookkeeping & financial operations</strong><br> <li>Manage daily bookkeeping activities and maintain organized, accurate financial records</li> <li>Process invoices, expenses, reconciliations, and transaction tracking</li> <li>Support payroll calculations and ensure timely and accurate payment processing</li> <li>Prepare and organize required financial and tax documentation</li> <li>Assist in maintaining compliance with financial processes and reporting standards</li> <li>Support implementation and optimization of accounting systems and workflows</li> <li>Maintain organized digital records for financial reporting and audit readiness</li> <strong>Inventory management</strong><br> <li>Monitor inventory levels, stock movement, and usage trends</li> <li>Coordinate inventory ordering and restocking processes</li> <li>Maintain accurate inventory tracking systems and documentation</li> <li>Identify shortages, overstocking, or inefficiencies and proactively recommend solutions</li> <li>Generate inventory reports and cost tracking summaries as needed</li> <strong>Vendor & expense management</strong><br> <li>Build and maintain professional vendor relationships</li> <li>Track vendor invoices, contracts, payment schedules, and obligations</li> <li>Execute expense management and vendor optimization initiatives</li> <li>Coordinate vendor communications regarding orders, billing, or service issues</li> <li>Support cost control and operational efficiency efforts</li> <strong>Administrative & operational support</strong><br> <li>Maintain organized documentation across bookkeeping, inventory, and vendor systems</li> <li>Create and update spreadsheets, trackers, and operational reports</li> <li>Support internal process consistency and administrative workflows</li> <li>Ensure data accuracy across reports, systems, and operational records</li> <li>Assist leadership with administrative and operational support tasks as needed</li> <h4>What makes you a strong fit</h4> <li>Highly detail-oriented with strong accuracy and organizational discipline</li> <li>Reliable, proactive, and comfortable working independently in a remote environment</li> <li>Strong problem-solving mindset with the ability to manage multiple responsibilities calmly</li> <li>Enjoys creating structure, maintaining systems, and improving operational processes</li> <li>Communicates professionally and effectively with vendors and internal stakeholders</li> <li>Process-driven with strong ownership and follow-through</li> <h4>Required experience & skills</h4> <li>Proven experience in bookkeeping, accounting support, or financial administration</li> <li>Hands-on experience with inventory management and vendor coordination</li> <li>Strong proficiency with QuickBooks, Square, or similar accounting/payment systems</li> <li>Advanced Microsoft Excel or Google Sheets skills for reporting, analysis, and tracking</li> <li>Excellent written and verbal communication skills</li> <li>Strong organizational and time-management abilities</li> <li>Ability to prioritize tasks and manage workflows independently</li> <h4>Preferred experience & tools</h4> <li>Previous experience supporting small businesses, creative agencies, or service-based businesses</li> <li>Familiarity with U.S. small business tax processes and compliance requirements</li> <li>Experience with inventory management systems and operational reporting</li> <li>Exposure to payroll processing and vendor contract management</li> <li>Experience creating operational SOPs or process documentation</li> <h4>Education</h4> <li>Bachelor’s degree in accounting, finance, business administration, or a related field preferred</li> <li>Relevant certifications or bookkeeping/accounting training are a plus</li> <h4>What does a typical day look like?</h4> <p>An admin assistant in this role focuses on maintaining operational accuracy and supporting efficient business workflows. You will:</p> <li>Manage and reconcile financial transactions and bookkeeping records</li> <li>Process payroll-related tasks and maintain compliance documentation</li> <li>Monitor inventory levels and coordinate restocking activities</li> <li>Communicate with vendors and manage payment tracking</li> <li>Update spreadsheets, reports, and operational documentation</li> <li>Support process organization and improve administrative efficiency</li> <p>In essence: you ensure financial accuracy, operational consistency, and organized systems that help the business run smoothly every day.</p> <h4>Key metrics for success (KPIs)</h4> <li>Accuracy and timeliness of bookkeeping and payroll processing</li> <li>Inventory accuracy and stock availability</li> <li>Vendor performance and expense optimization</li> <li>Compliance with reporting and documentation requirements</li> <li>Organization and reliability of operational systems and records</li> <li>Timely completion of administrative and financial workflows</li> <h4>Interview process</h4> <li>Initial phone screen</li> <li>Video interview with recruiter</li> <li>Practical assessment (bookkeeping or inventory management scenario)</li> <li>Final interview</li> <li>Offer & background verification</li></p><p></p>

<p><h4>Role summary</h4> <p>We are seeking a highly organized and detail-oriented Legal Department Administrator to provide administrative and operational support to the Legal Department. The successful candidate will be responsible for managing legal documentation, maintaining departmental trackers and reports, coordinating with internal stakeholders and external service providers, and ensuring the efficient day-to-day administration of the department. This role plays a key part in supporting the legal team by maintaining organized records, monitoring deadlines, and facilitating effective communication across the group.</p> <h4>Key responsibilities</h4> <ul> <li>Maintain and update legal, contract, litigation, and collection trackers.</li> <li>Prepare, consolidate, and distribute periodic legal and management reports.</li> <li>Coordinate with internal departments and group companies on legal and contractual matters.</li> <li>Manage legal records, correspondence, filing systems, and document control.</li> <li>Schedule meetings, monitor action items, and follow up on deadlines.</li> <li>Assist in preparing presentations, reports, and management documentation.</li> <li>Coordinate administrative activities with external law firms, consultants, and service providers.</li> <li>Ensure confidentiality and proper management of sensitive legal documents.</li> <li>Provide administrative support to the General Counsel and the Legal Department.</li> <li>Perform other administrative and coordination duties as assigned.</li> </ul> <h4>Qualifications, skills and experience</h4> <ul> <li>Bachelor's degree in Business Administration, Management, Law, or a related discipline.</li> <li>Certification in office administration or document management is an advantage.</li> <li>Minimum of 3–5 years of experience in administration, office coordination, or executive support.</li> <li>Previous experience within a legal, corporate, or professional services environment is preferred.</li> <li>Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.</li> <li>Strong organizational and time management skills with the ability to prioritize multiple tasks.</li> <li>Excellent written and verbal communication skills.</li> <li>High attention to detail and strong reporting capabilities.</li> <li>Ability to maintain confidentiality and handle sensitive information with professionalism.</li> <li>Strong coordination, follow-up, and stakeholder management skills.</li> <li>Experience in document management and record-keeping systems.</li> <li>Ability to work independently while collaborating effectively with cross-functional teams.</li> </ul></p><p></p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Role Summary: To provide administrative support to the Sales Department by processing quotations and sales orders, coordinating procurement and logistics activities, and ensuring timely delivery of products while maintaining excellent customer service.<br> Key Responsibilities: Prepare customer quotations and process sales orders in the ERP system.<br> Issue purchase orders and coordinate with suppliers to ensure timely supply of materials.<br> Liaise with customers regarding order status, deliveries, and product availability.<br> Coordinate with Warehouse, Logistics, and Finance to ensure efficient order fulfilment.<br> Maintain accurate sales, purchasing, and customer records.<br> Assist with tenders, contracts, and sales documentation.<br> Monitor inventory levels and report stock issues.<br> Coordinate imports, customs clearance, and deliveries with suppliers and freight providers.<br> Verify invoices and supporting documents before processing.<br> Prepare sales and logistics reports as required.<br> Maintain confidentiality and comply with Company policies and quality procedures.<br> Perform other duties as assigned by Management.<br> Qualifications, Skills and Experience: Strong organisational and communication skills.<br> Knowledge of sales administration, procurement, logistics, and inventory control.<br> Proficient in ERP systems and Microsoft Office.<br> Ability to prioritise tasks and maintain accuracy.<br> Comply with all Company Health &amp; Safety policies and procedures.<br> Report hazards, incidents, and unsafe conditions promptly.<br> Participate in HSE training and promote safe working practices.<br></span> </div>

<p><h4>Position summary</h4> <p>Answer phone calls and record messages. Create and maintain filing systems. File and maintain applicant interview documentation and records. File, track, and process employment applications. Create and type office correspondence using a computer. Audit and coordinate distribution of paychecks. Communicate to all applicants receiving a job offer the necessary documentation required to bring on first day of employment in order to complete I-9 employment verification forms. Create new employee personnel file. Design and update the display and content of employee communication bulletin boards (e.g., with regard to employment, recruitment, transfers, and promotions). Post all necessary legal or regulatory notices related to Human Resources in view of all employees as required by law.</p> <p>Follow all company and safety and security policies and procedures, report accidents, injuries, and unsafe work conditions to manager. Ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Assist other employees to ensure proper coverage and prompt guest service. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Enter and locate work-related information using computers and/or point of sale systems. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by supervisors.</p> <h4>Preferred qualifications</h4> <ul> <li>Education: High school diploma or G.E.D. equivalent.</li> <li>Related work experience: At least 1 year of related work experience.</li> <li>Supervisory experience: No supervisory experience.</li> <li>License or certification: None.</li> </ul> <p>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.</p> <p>When you join the Sheraton family, you become a member of its global community. We’ve been a place to gather and connect since 1937. At Sheraton, associates create a sense of belonging in more than 400 communities around the world. We invite, we welcome, and we connect guests through engaging experiences and thoughtful service. If you’re a team player who is excited to deliver a meaningful guest experience, we encourage you to explore your next career opportunity with Sheraton. Join us on our mission to be ‘The World’s Gathering Place’.</p> <p>In joining Sheraton Hotels & Resorts, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.</p></p><p></p>

<p>Maintain controlled document registers, coordinate procedure revisions, manage audit schedules, and support management review preparation. Proficiency in document management software required.</p><p><strong>Desired Candidate Profile</strong></p><p>2+ Years Exp. Proficiency in document management software required. DMS Software Audit Coordination Procedure Writing MS Office Expert</p>

<p>The TTT Assistant Manager is an execution-focused, client-facing role responsible for delivering day-to-day work products across Corporate Tax, Indirect Tax, Accounting Compliance &amp; Reporting, eInvoicing, and AI-enabled tax use cases. The role works closely with client Tax/Finance/Technology stakeholders to translate requirements into practical solutions building data pipelines, reconciliations, dashboards, test packs, and implementation documentation that enable measurable compliance and reporting outcomes.<br>The Assistant Manager operates as a key engine room contributor on engagements owning discrete modules/tasks end-to-end (under Manager/Senior Manager direction) and ensuring delivery is accurate, well-documented, and client-ready.</p><p>A. Tax &amp; compliance delivery outcomes (Corporate Tax / Accounting Compliance &amp; Reporting)<br>Produces accurate, traceable outputs that support tax and accounting compliance reporting (datasets, reconciliations, exception logs, reporting packs) with minimal rework.<br>Demonstrates consistent delivery hygiene: clear documentation, repeatable logic, and evidence-ready outputs.<br>B. Indirect Tax &amp; eInvoicing outcomes<br>Supports indirect tax reporting improvements through data readiness activities, validations, and exception handling routines.<br>Where in scope, supports eInvoicing delivery by preparing/validating data, assisting with requirements and testing, and validating reporting outputs (including data-driven VAT reporting frameworks).<br>C. Analytics outcomes (tools-driven execution)<br>Builds and maintains repeatable analytics workflows using tools such as Alteryx, produces dashboards using Tableau, and performs validations using SQL to support reconciliations and reporting confidence.<br>D. AI outcomes (practical support + validation)<br>Supports AI/GenAI-enabled use cases by preparing structured inputs, documenting requirements, validating outputs against acceptance criteria, and supporting user adoption activities.<br>E. Client experience outcomes<br>Earns client trust through responsiveness, clarity, and structured execution; contributes to workshops with well-prepared materials, crisp analysis, and clear next steps.</p><p>A. Client collaboration and co-creation (mandatory)<br>Partners with client users to clarify requirements, validate scenarios, and iterate quickly on solutions and outputs.<br>B. Ownership and accountability<br>Owns assigned deliverables end-to-end (data prep, dashboard build, test packs, documentation) and drives closure through disciplined follow-up and dependency management.<br>C. Quality and precision<br>Demonstrates strong attention to detail; proactively checks data quality, logic integrity, and documentation completeness before submitting outputs.<br>D. Learning agility<br>Learns new client systems, datasets, and reporting requirements quickly; applies feedback to improve execution quality.<br>E. Professional integrity &amp; secure delivery (mandatory)<br>Handles client data securely and maintains confidentiality; follows engagement documentation and quality standards.<br>F. Mobility (mandatory)<br>Willingness to travel across MENA (and occasionally beyond) based on engagement needs.</p><p>A. Tax and compliance functional capability (execution depth)<br>Working understanding of tax and compliance process flows and the data required to produce reporting outputs across Corporate Tax, Indirect Tax, and accounting-related compliance reporting.<br>B. Data, analytics &amp; validation (tools capability required)<br>Hands-on capability in SQL (extract/validate data, joins/aggregations, reconciliation support).<br>Hands-on proficiency in Alteryx for data preparation/workflows and Tableau for dashboarding/insights (or equivalent tools used on engagements).<br>Ability to execute data quality checks, reconciliations, and exception monitoring rules; ability to explain results clearly to client stakeholders.<br>C. eInvoicing &amp; digital indirect tax reporting (preferred but valuable)<br>Understanding of eInvoicing implementation components (data fields, process impacts, integration touchpoints) and ability to support VAT reporting frameworks through validation and testing support.<br>D. AI/GenAI delivery support (required awareness)<br>Ability to support AI/GenAI initiatives by preparing validation datasets, documenting acceptance criteria, testing output quality, and supporting adoption activities.<br>E. Solution design &amp; SDLC execution (required at task/module level)<br>Ability to produce high-quality delivery artifacts: user stories/requirements notes, data mapping sheets, process flows, test scenarios, defect logs, and release readiness checklists.<br>Familiarity with basic software delivery lifecycle concepts (build/test/release), and ability to collaborate effectively with developers/technical teams on requirements and testing.<br>F. Change enablement (execution support)<br>Ability to support adoption by creating user guides, training materials, and handover documentation; captures user feedback and incorporates improvements.</p><p>A. Requirements support and solution development (client collaboration)<br>Support requirements gathering through workshops and working sessions; document requirements, scenarios, and acceptance criteria.<br>Translate requirements into structured artifacts (data mappings, business rules, process steps) and validate with client stakeholders.<br>B. Data preparation, validation and reconciliation (hands-on delivery)<br>Extract and validate data using SQL; perform reconciliations, investigate variances, and document findings clearly.<br>Build repeatable workflows using Alteryx (or equivalent) to clean, transform, and standardize datasets for reporting/analytics.<br>C. Dashboarding and reporting insights (hands-on delivery)<br>Develop dashboards and analytics outputs using Tableau (or equivalent), ensuring metrics are defined correctly, visuals are clear, and outputs are refreshable and repeatable.<br>D. eInvoicing and VAT reporting support (where applicable)<br>Support eInvoicing activities: data readiness, validation of mandatory fields, testing support, and reporting output checks (including data-driven VAT reporting frameworks where in scope).<br>E. Testing and implementation support (build-test-deploy)<br>Prepare SIT/UAT assets: test scenarios, test scripts, test data, execution trackers, defect logs, and retest evidence.<br>Support deployment readiness through checklists, user readiness inputs, and hypercare issue triage.<br>F. AI/GenAI use case support<br>Support AI/GenAI solutions by documenting requirements, preparing validation datasets, validating outputs, and supporting adoption readiness activities.<br>G. Delivery governance and reporting (mandatory)<br>Maintain task/workplan updates; provide RAID inputs; highlight dependencies early; escalate risks/issues promptly.<br><br></p><p><strong>Desired Candidate Profile</strong></p><p>Typically 7+ years experience in tax technology delivery, tax/compliance reporting transformation, data &amp; analytics delivery, or consulting/industry roles involving tax data and reporting.<br>Hands-on capability with SQL and at least one analytics workflow and dashboarding tool preferably Alteryx and Tableau to deliver reconciliations, dashboards, and reporting outputs.<br>Demonstrated ability to support testing cycles (SIT/UAT), manage defects, and produce clear documentation for software-enabled solutions.<br>Experience supporting eInvoicing and VAT digital reporting initiatives, including data-driven VAT reporting frameworks.<br>Exposure to AI/GenAI-enabled delivery support activities (validation, adoption support, controls through human oversight).<br>Relevant credentials aligned to role focus (tax/accounting qualification, data/analytics certifications, agile/testing credentials) (recommendation).</p>

<p><h4>Description</h4> <p>Executive assistant (remote executive support)<br> Remote | Full-time | Executive support | U.S. business hours</p> <h4>Hiring for our client</h4> <p>Our client is seeking a highly organized and proactive executive assistant to support executive leadership and help keep day-to-day operations running smoothly. This role is ideal for someone who excels at calendar management, executive communications, meeting coordination, and administrative support in a fast-paced remote environment.</p> <p>The ideal candidate is detail-oriented, dependable, resourceful, and capable of managing multiple priorities with minimal supervision.</p> <h4>Key responsibilities</h4> <p><strong>Executive calendar management</strong></p> <ul> <li>Manage executive calendars and scheduling across multiple time zones</li> <li>Coordinate meetings, appointments, and business commitments</li> <li>Resolve scheduling conflicts and prioritize executive time effectively</li> <li>Prepare agendas, reminders, and meeting materials</li> </ul> <p><strong>Executive communications</strong></p> <ul> <li>Manage and organize executive inboxes</li> <li>Draft, edit, and proofread emails, reports, and internal communications</li> <li>Coordinate communication between executives, team members, and external stakeholders</li> <li>Ensure timely follow-up on action items and requests</li> </ul> <p><strong>Travel & logistics coordination</strong></p> <ul> <li>Arrange domestic and international travel when required</li> <li>Coordinate flights, accommodations, transportation, and itineraries</li> <li>Manage travel changes and last-minute adjustments</li> <li>Track and reconcile travel-related expenses</li> </ul> <p><strong>Administrative & operational support</strong></p> <ul> <li>Prepare presentations, reports, and business documents</li> <li>Organize and maintain digital files and records</li> <li>Process expense reports and administrative requests</li> <li>Support ongoing projects and operational initiatives</li> <li>Handle ad hoc executive support tasks as needed</li> </ul> <p><strong>Meeting coordination</strong></p> <ul> <li>Schedule and coordinate virtual meetings</li> <li>Prepare meeting materials and briefing documents</li> <li>Take meeting notes and distribute action items</li> <li>Track follow-ups and ensure accountability on key tasks</li> </ul> <h4>Required qualifications</h4> <ul> <li>2+ years of experience as an executive assistant, administrative assistant, virtual assistant, operations coordinator, or similar role</li> <li>Experience supporting managers, directors, executives, or leadership teams</li> <li>Strong organizational and time-management skills</li> <li>Excellent written and verbal communication skills</li> <li>Ability to work independently in a remote environment</li> <li>High level of professionalism, reliability, and attention to detail</li> </ul> <h4>Preferred qualifications</h4> <ul> <li>Experience supporting executives in startups, agencies, professional services, or remote organizations</li> <li>Experience managing multiple calendars and competing priorities</li> <li>Experience coordinating meetings across international time zones</li> <li>Familiarity with executive operations and project coordination</li> </ul> <h4>Technical skills</h4> <p>Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)<br> Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)</p> <p><strong>Collaboration & project management tools:</strong></p> <ul> <li>Slack</li> <li>Notion</li> <li>Asana</li> <li>Trello</li> <li>Similar platforms</li> </ul> <p><strong>Video conferencing:</strong></p> <ul> <li>Zoom</li> <li>Microsoft Teams</li> <li>Google Meet</li> </ul> <h4>What success looks like</h4> <ul> <li>Executive schedules remain organized and optimized</li> <li>Meetings, communications, and projects are coordinated efficiently</li> <li>Administrative processes run smoothly with minimal oversight</li> <li>Leadership receives proactive support and timely follow-up</li> <li>Priorities stay organized and deadlines are consistently met</li> </ul> <h4>Ideal candidate</h4> <ul> <li>Highly organized and detail-oriented</li> <li>Reliable and accountable</li> <li>Strong communicator</li> <li>Resourceful problem solver</li> <li>Self-motivated and proactive</li> <li>Comfortable managing multiple priorities</li> <li>Handles confidential information with professionalism</li> </ul></p><p></p>

<p><h4>Company description<\/h4>\n<p>Introducing Raffles Al Areen Palace Bahrain, an extraordinary addition to Raffles Hotel's renowned portfolio. This ultra-luxury property offers a unique experience as \"The Palace of the Secret Garden.\" With 78 private pool villas ranging from 1 to 3 bedrooms, Raffles Al Areen Palace Bahrain redefines luxury hospitality in Bahrain. Our spacious villas, starting from 400 sqm, feature private pools and jacuzzis, providing guests with ultimate relaxation and privacy. Our dedicated team of Raffles Legendary Butlers ensures exceptional service and attention to detail, creating unforgettable moments for each guest. Conveniently located just 40 minutes from the airport and 30 minutes from the City Center, Raffles Al Areen Palace Bahrain offers easy access to Exhibition World Bahrain, Bahrain International Circuit (BIC), and the Al Dana Amphitheater, making it an ideal choice for cultural, entertainment, and business destinations.<\/p>\n<h4>Job description<\/h4>\n<p>Supports butlers in creating personal connections with guests through emotional luxury.<br>\nResponsible to have full knowledge of in suite and maxi bar set-ups.<br>\nSupports butler in regular service offerings including unpacking, packing, light laundry handling, shoe-shine service if needed.<br>\nFully understands the difference of room categories and guest levels \/ VIPs.<br>\nPromptly answers calls, instant messages from the butler they work with as well as in their department.<br>\nEngages, customizes and organises in suite maxi bar set-ups for the occupied suites with the instructions of the butler.<br>\nMake sure to report used items in suites maxi bars and are charged to the guest\u2019s accounts.<br>\nMake sure butler trolleys and dedicated pantries are well-stocked and ready for the next shift.<br>\nCleans and maintains all butler working areas including guest suites, pantries, stores, equipment, perishables, stationery, etc. with the instruction and support of the butler they work with.<br>\nFollows up necessary hygiene procedures on daily basis.<br>\nCompletes the missing products from purchasing department and stocks them neatly in the designated pantries \/ storages.<br>\nWorks closely with in room dining and engages \/ customizes replenishment of amenities for the occupied suites with the instructions of the butler.<br>\nResponsible for removal and exchange of dirty plates, cutleries, glasses etc. while replenishing amenities and maxi bars for occupied suites with the instructions of the butler.<br>\nEnsures all communication is carried clearly amongst the team.<br>\nIntuitively anticipates through observation and interactions guests\u2019 needs and wants. Shares guest preferences with butlers to be recorded on guest\u2019s profile.<br>\nEnsures service standards and individual performance are aligned with Accor Hotels values - Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect.<br>\nCooperates closely with butlers and butler supervisors to ensure a seamless service. Acts as a link for guests with all other areas of the hotel.<br>\nAddresses any security incidents and guest complaints to the Head Butler and reacts proactively when suitable and appropriate.<br>\nPerforms any duties and special projects as requested by management whether in your own department or any other department in the hotel.<br>\nFollows hotel evacuation policy in case of an emergency.<\/p>\n<h4>Qualifications<\/h4>\n<p>Possesses strong interpersonal skills and ability to communicate in a second language.<br>\nAscertains and addresses guest\/colleague needs.<br>\nFocuses on service with an eye for detail and an approachable attitude.<br>\nWorks well under pressure, analyses and resolves problems, exercises good judgment and with a high degree of professionalism.<br>\nPrioritizes and organizes work assignments and delegates work effectively.<br>\nSelf-motivates and shows good initiative in a dynamic environment.<br>\nEnsures security and confidentiality of guest and hotel information.<br>\nEmbraces and responds to change effectively.<br>\nUnderstands international luxury travelers and their needs.<br>\nAn understanding of cultural nuances in dealing with local and Middle Eastern guests.<br>\nAnticipates the needs and the assistance a butler might need upon a guest\u2019s stay, from their arrival to departure.<br>\nStrives an effort to capture the fineness of the everyday work.<br>\nShows enthusiasm for self-development.<\/p>\n<h4>Additional information<\/h4>\n<p>Opportunity to join the first Raffles in Bahrain<br>\nEmployee benefit card offering discounted rates in Accor worldwide<br>\nLearning programs through our Academies<br>\nOpportunity to develop your talent and grow within your property and across the world!<br>\nAbility to make a difference through our Corporate Social Responsibility activities.<\/p><\/p><p><\/p>

<p><h4>Company Overview</h4> <p>Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions: automotive, financial services, real estate, retail, and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia, and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.</p> <p>By upholding our values of respect, excellence, collaboration, and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.</p> <h4>Overview of the role</h4> <p>The Sales Assistant is responsible for sales generation and delivering a positive customer experience, and for a variety of operational duties as assigned by the store management team.</p> <h4>What you will do</h4> <p><strong>Store safety</strong><br> Creates a sparkling clean and organized environment by maintaining store standards and cleanliness.</p> <p><strong>Excellent customer service</strong><br> Creates a positive first impression for the customer through an energetic attitude and adhering to the dress code.<br> Greets customers immediately upon entering the store with a smile and a sincere non-business-like greeting.<br> Provides customers with current, relevant information about the product.<br> Sincerely thanks all customers for shopping as they exit the store and invites them back.</p> <p><strong>Quality</strong><br> Provides quality service in the fitting rooms, follows up with customers promptly, maintains cash wrap cleanliness, and attempts to add on to the sale.</p> <p><strong>Administrative</strong><br> Provides efficient service at the cash wrap, offers gift cards, maintains cash wrap cleanliness, and captures customer information in the database.</p> <h4>Required skills to be successful</h4> <ul> <li>Extensive experience in sales, marketing, and operations and working in the retail/brand management industry specifically in fashion.</li> <li>Sound in-depth knowledge of the market, brand positioning, and trends.</li> <li>An understanding of the current economic situation, impacts of potential threats, and competitors.</li> </ul> <h4>What equips you for the role</h4> <p><strong>Minimum qualification and knowledge:</strong><br> Education: High school diploma or equivalent.<br> Minimum experience: Minimum 2 years of retail sales experience.</p> <p><strong>Job-specific/technical skills required to complete the tasks:</strong></p> <ul> <li>Good verbal communication skills.</li> <li>Some heavy lifting.</li> <li>Ability to stand for a minimum of 8 hours.</li> <li>Strong customer service.</li> </ul> <h4>About Al-Futtaim Retail</h4> <p>Al-Futtaim Retail has established itself as one of the leaders in retail across the Middle East, Africa, and Asia over the past 30 years. We have developed partnerships with some of the biggest and most respected brands in the world including IKEA, ACE, and Toys R Us in the Middle East and the Inditex Group of Brands (Zara, Mango, Bershka, and P&B) across Asia. We are also one of the largest global partners of Marks and Spencer’s in both regions with over 75 stores offering both fashion and food options.</p> <p>Most recently, we have been responsible for bringing brands to the Middle East for the first time with the exciting launches of Watsons and B&Q and we aim to continue to be agile and adaptive to our markets with new launches and further development. For this to be possible, we aim to recruit the best talent from all backgrounds who will continue to challenge and develop our diverse workforce which includes over 100 nationalities across 12 countries. Join us today and make a difference.</p></p><p></p>

<p>JOB SUMMARY Entry level management position that focuses on supporting the day-to-day activities in Housekeeping, Recreation/Health Club and Laundry, if applicable. Position works with employees to clean and maintain guestrooms and public space. Completes inspections and holds people accountable for corrective action. Position assists in ensuring guest and employee satisfaction while maintaining the operating budget.</p><p>CORE WORK ACTIVITIES Managing Housekeeping Operations and Budgets Ensures knowledge and understanding of OSHA regulations are up to date. Oversees all lost and found procedures. Obtains list of rooms to be cleaned immediately and list of prospective check-outs or discharges to prepare work assignments. Inventories stock to ensure adequate supplies. Ensures guest room status is communicated to the Front Desk in a timely and efficient manner. Works effectively with the Engineering department on guest room maintenance needs. Understands and complies with loss prevention policies and procedures. Ensures all employees have proper supplies, equipment and uniforms. Assists in supervising an effective inspection program for all guestrooms and public space. Manages linen inventory and guest supplies and assists in the ordering of supplies as necessary. Supervises Housekeeping and all related areas in the absence of the Director of Services or Housekeeping Manager. Observes service behaviors of employees and provides feedback to individuals; continuously strives to improve service performance. Ensuring Exceptional Customer Service Handles guest problems and complaints seeking assistance from supervisor as necessary. Assists in the review of comment cards and guest satisfaction results with employees. Sets a positive example for guest relations.</p><p><strong>Desired Candidate Profile</strong></p><p>Education and Experience High school diploma or GED; 1 year experience in the housekeeping or related professional area. OR 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; no work experience required.</p>

<p><h4>Job summary</h4> <p>Areas of responsibility include restaurants/bars and room service, if applicable. Assists in the daily supervision of restaurant operations and assists with menu planning, maintains sanitation standards, and assists servers and hosts on the floor during peak meal periods. Strives to continually improve guest and employee satisfaction. Determines training needed to accomplish goals, then implements plan.</p> <h4>Candidate profile</h4> <h4>Education and experience</h4> <ul> <li>High school diploma or GED; 4 years experience in the food and beverage, culinary, or related professional area. OR</li> <li>2-year degree from an accredited university</p><p></p>

<p><h4>Position summary</h4> <p>Ensure staff is working together as a team to ensure optimum service and that guest needs are met. Inspect grooming and attire of staff, and rectify any deficiencies. Complete opening and closing duties including setting up necessary supplies and tools, cleaning all equipment and areas, locking doors, etc. Inspect storage areas for organization, use of FIFO, and cleanliness. Complete scheduled inventories and stock and requisition necessary supplies. Monitor dining rooms for seating availability, service, safety, and well-being of guests. Complete work orders for maintenance repairs.</p> <p>Assist management in hiring, training, scheduling, evaluating, counseling, disciplining, and motivating and coaching employees; and serve as a role model and first point of contact of the Guarantee of Fair Treatment/Open Door Policy process. Follow all company and safety and security policies and procedures; report accidents, injuries, and unsafe work conditions to manager; and complete safety training and certifications. Ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets.</p> <p>Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs,</p><p></p>

<p><h4>Job summary</h4> <p>Areas of responsibility include restaurants/bars and room service, if applicable. Assists in the daily supervision of restaurant operations and assists with menu planning, maintains sanitation standards, and assists servers and hosts on the floor during peak meal periods. Strives to continually improve guest and employee satisfaction. Determines training needed to accomplish goals, then implements plan.</p> <h4>Candidate profile</h4> <p><strong>Education and experience</strong></p> <ul> <li>High school diploma or GED; 4 years experience in the food and beverage, culinary, or related professional area. OR</li> <li>2-year degree from an accredited</p><p></p>

<p>Role Purpose The Booking Assistant is responsible for providing comprehensive administrative and operational support to the Booking Department while ensuring the accuracy, integrity, and compliance of booking records, contracts, financial documentation, and system data. The role is responsible for maintaining efficient administrative processes, supporting departmental operations, ensuring documentation is accurate and audit-ready, administering Microsoft Dynamics 365 records, and coordinating booking-related activities in accordance with company policies, quality standards, and governance requirements. KEY RESPONSIBILITIES, ACCOUNTABILITIES AND ACTIVITIES · Provide day-to-day administrative support to the Booking Department. · Prepare, update, and maintain booking files and event documentation. · Maintain booking calendars and departmental schedules. · Prepare correspondence, reports, presentations, and meeting minutes. · Coordinate and organize meetings, including agendas, minutes, and follow-up actions. · Coordinate booking-related activities and projects with internal stakeholders. · Handle confidential information with professionalism and discretion. · Assist in the preparation and circulation of booking agreements and supporting documentation. · Maintain and administer accurate, centralized electronic and physical filing systems for all departmental reports, records, and documentation, ensuring information is organised, secure, current, and readily accessible. · Ensure all booking-related documentation is complete, properly filed and readily accessible. · Maintain accurate booking records within Microsoft Dynamics 365. · Maintain complete audit trails for all booking-related activities. · Ensure departmental records comply with policies and procedures. · Assist in preparing documentation for internal and external audits. · Support compliance with ISO 9001 Quality Management System requirements. · Ensure departmental documentation remains audit-ready at all times.</p><p>Qualifications · Diploma or Bachelor’s degree in Business Administration or a related discipline. · Minimum 3 years’ experience in an administrative role, preferably within entertainment, events, hospitality, or a corporate environment. · Knowledge of advanced administrative and office management practices. Skills · Exceptional organizational skills and attention to detail. · Excellent verbal and written communication skills in both English and Arabic. · Excellent interpersonal and stakeholder management skills. · Ability to multitask and prioritize effectively in a dynamic environment. · Proficient in Microsoft Office. · Strong time management skills with the ability to work independently. · Ability to maintain confidentiality and handle sensitive matters with discretion. · Strong analytical and problem-solving abilities. · Strong interpersonal skills and a team-oriented approach. · Ability to work under pressure, often with tight deadlines.</p>

<p>JOB SUMMARY Areas of responsibility include Restaurants/Bars and Room Service, if applicable. Assists in the daily supervision restaurant operations and assists with menu planning, maintains sanitation standards and assists servers and hosts on the floor during peak meal periods. Strives to continually improve guest and employee satisfaction. Determines training needed to accomplish goals, then implements plan.</p><p>CORE WORK ACTIVITIES</p><p>Assisting in Management of Restaurant Team</p><ul><li>Handles employee questions and concerns.</li><li>Monitors employees to ensure performance expectations are met.</li><li>Provides feedback to employees based on observation of service behaviors.</li><li>Assists in supervising daily shift operations.</li><li>Supervises restaurant and all related areas in the absence of the Director of Restaurants or Restaurant Manager.</li><li>Participates in department meetings by communicating a clear and consistent message regarding the departmental goals to produce desired results.</li></ul><p>Conducting Day-to-Day Restaurant Operations</p><ul><li>Ensures all employees have proper supplies, equipment and uniforms.</li><li>Communicates to Chef and Restaurant Manager any issues regarding food quality and service levels.</li><li>Ensures compliance with all restaurant policies, standards and procedures.</li><li>Monitors alcohol beverage service in compliance with local laws.</li><li>Manages to achieve or exceed budgeted goals.</li><li>Performs all duties of restaurant employees and related departments as necessary.</li><li>Opens and closes restaurant shifts.</li></ul><p>Providing Exceptional Customer Service</p><ul><li>Interacts with guests to obtain feedback on product quality and service levels.</li><li>Supervises staffing levels to ensure that guest service, operational needs and financial objectives are met.</li><li>Encourages employees to provide excellent customer service within guidelines.</li><li>Handles guest problems and complaints, seeking assistance from supervisor as necessary.</li><li>Strives to improve service performance.</li><li>Sets a positive example for guest relations.</li><li>Assists in the review of comment cards and guest satisfaction results with employees.</li><li>Meets and greets guests.</li></ul><p>Conducting Human Resource Activities</p><ul><li>Supervises on-going training initiatives.</li><li>Uses all available on the job training tools for employees.</li><li>Communicates performance expectations in accordance with job descriptions for each position.</li><li>Coaches and counsels employees regarding performance on an on-going basis.</li></ul><p>Additional Responsibilities</p><ul><li>Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.</li><li>Analyzes information and evaluating results to choose the best solution and solve problems.</li><li>Assists servers and hosts on the floor during meal periods and high demand times.</li><li>Recognizes good quality products and presentations.</li><li>Supervises daily shift operations in absence of Restaurant Manager.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>High school diploma or GED; 4 years experience in the food and beverage, culinary, or related professional area.</li><li>OR 2-year degree from an accredited university in Food Service Management, Hotel and Restaurant Management, Hospitality, Business Administration, or related major; 2 years experience in the food and beverage, culinary, or related professional area.</li></ul>

<p><h4>About the role</h4> <p>We’re hiring a virtual assistant (VA) to support daily operations, communication, and execution across multiple business functions.<br> This is not a passive admin role.<br> You’ll act as a reliable execution partner, ensuring tasks are completed on time, communication stays organized, and nothing falls through the cracks.<br> If you’re highly organized, proactive, and comfortable handling multiple responsibilities — this role fits you well.</p> <h4>What you’ll own</h4> <p><strong>Calendar, inbox & admin management (core)</strong><br> Manage calendars, schedule meetings, and coordinate across time zones<br> Organize inboxes, respond to emails, and flag priorities<br> Draft professional communication (emails, memos, documents)<br> Prepare meeting notes and track follow-ups</p> <p><strong>Data & system management</strong><br> Maintain records in:<br> <li>Google Sheets</li> <li>Microsoft Excel</li> <li>CRMs like HubSpot / Salesforce</li> Keep data accurate, updated, and well-structured<br> Organize files across:<br> <li>Google Drive</li> <li>Dropbox</li> <li>Microsoft SharePoint</li></p> <p><strong>Research & task execution</strong><br> Conduct research on:<br> <li>Competitors</li> <li>Vendors</li> <li>Market insights</li> Compile findings into structured summaries or presentations<br> Support ad hoc requests and small projects</p> <p><strong>Client, vendor & communication support</strong><br> Respond to client inquiries or route them appropriately<br> Follow up with vendors and track outstanding items<br> Ensure clear, timely communication across stakeholders</p> <p><strong>Operations & project support</strong><br> Assist with:<br> <li>Invoicing and expense tracking</li> <li>Light bookkeeping (if required)</li> Maintain project trackers in:<br> <li>Asana</li> <li>Trello</li> <li>Notion</li> <li>Monday.com</li> Keep workflows organized and updated</p> <h4>What makes you a strong fit</h4> <li>You are highly organized and detail-oriented</li> <li>You take initiative without being asked</li> <li>You communicate clearly and professionally</li> <li>You can manage multiple tasks without losing track</li> <li>You are reliable and follow through consistently</li> <h4>Required experience & skills</h4> <li>1-2 years of virtual assistant, admin, or operations support experience</li> <li>Strong proficiency in Microsoft Office / Google Workspace</li> <li>Excellent written and verbal communication skills</li> <li>Strong time management and organizational ability</li> <li>Reliable internet and ability to work independently</li> <h4>Nice to have (top candidates)</h4> <li>Experience with CRMs: HubSpot / Salesforce / Zoho</li> <li>Familiarity with QuickBooks and Xero</li> <li>Experience supporting founders, startups, remote teams</li> <li>Handling multiple clients or executives simultaneously</li> <h4>What a typical day looks like</h4> <li>Manage calendar and inbox, prioritizing urgent tasks</li> <li>Update CRM records and organize documents</li> <li>Prepare reports, documents, or presentations</li> <li>Conduct research for ongoing projects</li> <li>Follow up with vendors and stakeholders</li> <li>Review tasks and prepare next-day priorities</li> <p>In short:<br> You ensure operations run smoothly and nothing slips through the cracks.</p> <h4>Key metrics (KPIs)</h4> <li>Tasks completed accurately and on time</li> <li>Zero missed meetings or scheduling errors</li> <li>Fast and professional communication response times</li> <li>Organized and up-to-date records</li> <li>Positive feedback from clients and stakeholders</li> <h4>Why this role stands out</h4> <li>High ownership and autonomy</li> <li>Exposure to multiple business functions</li> <li>Opportunity to grow into:<br> Operations manager<br> Executive assistant<br> Project coordinator</li> <h4>Apply now</h4> <p>If you:<br> Are highly organized<br> Take ownership of tasks<br> Communicate clearly and reliably<br> This role is a strong fit.</p></p><p></p>

<p><h4>Job summary</h4> <p>Responsible for successfully executing all operations in two departments (Front office and Food and Beverage/Culinary or Engineering/Maintenance and Housekeeping) and managing staff. Strives to continually improve guest and employee satisfaction and maximize the financial performance of the department. Ensures that standards and procedures are being followed. Leads specific team while assisting with meeting or exceeding property goals.</p> <h4>Candidate profile</h4> <h4>Education and experience</h4> <ul> <li>High school diploma or GED; 4 years experience in the guest services, front desk, housekeeping, or related professional area. OR</li> <li>2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related</p><p></p>

<p><h4>Position summary</h4> <p>Entry level management position that focuses on supporting the day-to-day activities in housekeeping, recreation/health club and laundry, if applicable. Position works with employees to clean and maintain guestrooms and public space. Completes inspections</p><p></p>