Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.
Key tasks opportunity:
Vessel Agency
- To ensure the vessel documents are processed in a timely manner and avoid delays.
- Assist the crewing offices with crew changes, arranging taxis, hotels and immigration formalities.
- Arranging doctor, dentist or other crew requirements
- Ordering of pilots and tugs and keeping the Berthing team and Operations aware of delays or other operational matters
- Coordination of ships spares arriving or leaving a vessel
- Liaising with 3rd party agencies where required
Disbursement Account Processing
- Process and prepare Disbursement accounts from the preliminary stage to the final, carefully checking for accuracy, with reference to Disbursement account checklist.
- Receive, read carefully and take appropriate actions, when required, with any e-mail, fax and/or messages related to attendance of vessel that could affect the disbursement accounts.
- Ensure completeness and accuracy of supplier invoices received for job file/voyage and prepare relevant disbursement accounts.
- Check coding on supplier invoices to ensure correct category and enter any corrections in the system if necessary.
- Work closely with agents on any discrepancies and obtaining approvals on DA’s.
- Prepare the final disbursement account (D/A) reflecting the appropriate accounting and financial transactions along with supported invoices in accordance with the statement of fact.
- Respond to any discrepancies and following up with the principle/s if any enquiry occurs and give a very clear and timely explanation.
- Prepare timely statement of accounts to principles along with final D/A’s and follow up on settlement of balances.
- Maintain proper day to day filing of accounting transactions.
Essential Criteria:
- Graduate of International Logistics or similar course or field.
- Ability to work on own initiative and build good working relationships.
- Excellent communication, interpersonal and administrative skills.
- Effective planning and attention to detail is a must for this role.
- Excellent client relationship and customer service.
- IT literate, with experience from working with Excel, Word, Teams, CRM system, and other system applications and tools.
- Team player
- Results oriented.
- Ability to multitask.
- Methodological approach and be able to always demonstrate a professional manner, dealing with Wilhelmsen Port Services staff and vessel Masters/officers/crew.
- Ability to be flexible and meet strict deadlines.
- Must remain focused on prioritization of day-to-day emails and tasks.
- Excellent decision-making skills.
- Effective time management skills
We can offer:
- Authentic onboarding experience. Full introduction to work.
- Apply Theoretical Knowledge in the actual work.
- Expand and improve Your Skills.
- Develop Professional Connections.
- Boost Your Resume / Portfolio
- Trainings which will support your personal and professional development.
- Opportunity to work in an international, diverse, and inclusive environment.
- In trend office tools
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