Internship for Ships Agency Administrator role

Wilhelmsen Port Services - البحرين - Bahrain
Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Key tasks opportunity:

Vessel Agency

  • To ensure the vessel documents are processed in a timely manner and avoid delays.
  • Assist the crewing offices with crew changes, arranging taxis, hotels and immigration formalities.
  • Arranging doctor, dentist or other crew requirements
  • Ordering of pilots and tugs and keeping the Berthing team and Operations aware of delays or other operational matters
  • Coordination of ships spares arriving or leaving a vessel
  • Liaising with 3rd party agencies where required


Disbursement Account Processing

  • Process and prepare Disbursement accounts from the preliminary stage to the final, carefully checking for accuracy, with reference to Disbursement account checklist.
  • Receive, read carefully and take appropriate actions, when required, with any e-mail, fax and/or messages related to attendance of vessel that could affect the disbursement accounts.
  • Ensure completeness and accuracy of supplier invoices received for job file/voyage and prepare relevant disbursement accounts.
  • Check coding on supplier invoices to ensure correct category and enter any corrections in the system if necessary.
  • Work closely with agents on any discrepancies and obtaining approvals on DA’s.
  • Prepare the final disbursement account (D/A) reflecting the appropriate accounting and financial transactions along with supported invoices in accordance with the statement of fact.
  • Respond to any discrepancies and following up with the principle/s if any enquiry occurs and give a very clear and timely explanation.
  • Prepare timely statement of accounts to principles along with final D/A’s and follow up on settlement of balances.
  • Maintain proper day to day filing of accounting transactions.


Essential Criteria:

  • Graduate of International Logistics or similar course or field.
  • Ability to work on own initiative and build good working relationships.
  • Excellent communication, interpersonal and administrative skills.
  • Effective planning and attention to detail is a must for this role.
  • Excellent client relationship and customer service.
  • IT literate, with experience from working with Excel, Word, Teams, CRM system, and other system applications and tools.
  • Team player
  • Results oriented.
  • Ability to multitask.
  • Methodological approach and be able to always demonstrate a professional manner, dealing with Wilhelmsen Port Services staff and vessel Masters/officers/crew.
  • Ability to be flexible and meet strict deadlines.
  • Must remain focused on prioritization of day-to-day emails and tasks.
  • Excellent decision-making skills.
  • Effective time management skills


We can offer:

  • Authentic onboarding experience. Full introduction to work.
  • Apply Theoretical Knowledge in the actual work.
  • Expand and improve Your Skills.
  • Develop Professional Connections.
  • Boost Your Resume / Portfolio
  • Trainings which will support your personal and professional development.
  • Opportunity to work in an international, diverse, and inclusive environment.
  • In trend office tools


#WPS
تاريخ النشر: اليوم
الناشر: LinkedIn
تاريخ النشر: اليوم
الناشر: LinkedIn