Job Details
Job Title Recruitment Specialist
Reports To Head of HR Shared Services
Division Administration Department Human Resources
Section Shared Services Location Doha/Ras Laffan
2 Reporting structure
3 - Job Summary And Purpose
Plan and implement recruitment activities, including developing policies and procedures for sourcing, selecting and hiring
the best talent from multi discipline organizations and skill sets, in line with the manpower plan and attrition to meet
companies requirements. Oversees the Recruitment team performance and guide the team to ensure that client and
Joint Venture Companies staffing requirements are satisfied in a timely manner, with competent workforce, and in a
most cost-effective approach.
Reports to: Head of HR Shared Services
Job Title: Recruitment Specialist
Direct Reportees:
Recruitment Officer
Report to Same Position:
Employee Relations Specialist
Job Description
Recruitment Specialist - HR -
4 -Accountabilities
Key Accountabilities:
1. Implement approved recruitment strategy for client and JVs.
2. Establish recruiting plan by studying organization manpower requirement, anticipating needs (internal/external
trends) and collaborating with managers to realize the manpower requirements.
3. Assist the Head of HR shared services in preparing the recruitment budget.
4. Design and manage recruitment and selection processes (reviewing JD, screening resume, preliminary/formal
interviews etc.)
5. Analyze the performance of the recruitment agencies, cost per hire, time to hire, recommend changes and
improvements and introduce standardized terms and conditions in line with the companys P&P and budgetary plans.
6. Develop plan, acquire management approvals and manage to execute overseas Recruitment Campaigns, for mass
recruitment.
7. Analyze the recruitment software and recommend and implement changes to leverage maximum utilization of
business software and streamline processes.
8. Serve as brand ambassador at various events, like career fairs or on-campus recruiting events. Represent company
internally and externally at events with a goal of networking and relationship building with potential candidate
communities.
9. Manage respective candidate pools to ensure qualified candidates remain engaged in current or future opportunities.
10. Proactively seek market intelligence to gain competitive advantage in attraction, assessment, and sourcing
methodologies.
11. Review and screen applications, evaluate qualifications of both internal and external candidates, conduct prescreen
interviews to analyze candidate experience and fit, coordinate pre-employment tests as needed, and develop short
lists of potential candidates.
12. Participate in the offer process including negotiating offers with candidates.
13. Develop and maintain an international network of recruiters, contacts and candidates via proactive use of diverse
mediums, including social media.
14. Plan regular recruitment trips to source high-caliber Qatari National candidates through university fairs or similar,
whilst promoting a positive image of client and Joint Venture Companies.
15. Participate in developing advertising programs related to recruitment plans and positions requirements and identify
and coordinate with advertising/recruiting agencies to publish job advertisements.
16. Identify the appropriate recruitment channels to be utilized to fulfil the recruitment plan requirements, and work on
building and maintaining good relationships with the external souring channels (if any).
17. Perform searches for qualified candidates according to the relevant job criteria, using databases, networking, Internet
recruiting resources and internal databases as and when required.
18. Verify credentials (e.g. university degrees) and conduct reference checking once approved and waived by the
candidate.
19. Conduct initial interviews with applicants (face to face or over the phone) and schedule for interviews with other
members of the HR Department and/or functional Managers if necessary and provide feedback for the candidates as
required.
20. Participate in the various on-campus and related venues for the identification and recruitment of Qatari nationals
4 -Accountabilities
Generic Accountabilities:
21. Improve organization attractiveness by recommending new policies and practices; monitoring job offers and
compensation practices; and emphasizing benefits and perks.
22. Ensure clear mutual understanding of staffing priorities and practical constraints. Guide the hiring managers through
the recruitment process where needed.
23. Maintain a data bank of vacant positions and work on sourcing in line with client and Joint Venture Companies
manpower plans as shared by the relevant stakeholders.
24. Measure the performance of HR Recruiters and provide them feedback to constantly improve and enhance their
performances, to maintain an engaged and competitive team.
25. Developing KPIs for team and define SLAs to ensure continues service delivery improvements and contributing
company objectives effectively.
Quality, Health, Safety, & Environment (QHSE):
26. Adhere to all relevant QHSE policies, procedures, instructions and controls so that client provides a safe, world
class, secure and environmentally responsible service to customers, the public and its own people.
Policies, Systems, Processes & Procedures:
27. Benchmark & develop recruitment policies, processes and procedures, to avoid any legal challenges by understanding
current legislation, and enforcing regulations with managers,
29. Monitor and evaluate the effectiveness of the recruitment process regarding success rate in search and selection and
recommend modifications to policies and procedures as necessary.
30. Ensure full compliance with established guidelines, policies, and procedures related to sourcing, selection, and
engagement of candidates for employment.
Others:
31. Carry out any other duties as directed by the immediate supervisor.
5 - Key Result Areas
Lead a team, to maintain an effective recruitment function
Perform end to end Recruitment activities
Fill all job vacancies on time
Attend various job fairs at different Educational Institutions in Qatar
Develop and draft Employment Offers
Maintain relationship with various recruitment agencies inside and outside Qatar
6 Interactions and Working Relationships
Internal:
Rewards & OD Section - to obtain and implement the
Manpower Plan, and compensation details for hiring position.
All client and Joint Venture Companies
Divisions/departments to discuss and align sourcing, hiring
and onboarding plans, as per their requirements.
External:
Recruitment Agencies - to establish agreements, agree on
sourcing plans locally and overseas for recruitment
campaigns.
Manpower Supply Agencies to hire short term subcontractors
Recruitment Specialist - HR -
6 Interactions and Working Relationships
L&D Section - to recruit Developees and Marine Cadets
Government Affairs Section to obtain Work Visa, Medical
Letters, Police clearance issuance for new joiners
PR Department- to formulate and implement employer value
proposition strategy, in order to attract the best talent.
Supply Department - to establish agreements (agencies,
background verification, testing centers), monitor and
endorse purchase orders accordingly.
Local Universities and Labour Department - to recruit Qatari
Nationals
Prospective Candidates - to keep a good pipeline of
candidates for future recruitment
7 Financial Authorities
Not Applicable
8 Qualifications, Experience And Skills
Qualifications:
Bachelors degree in Business Administration, Human Resources or any other related filed.
A certification in a relevant discipline from an accredited institution (e.g. CIPD, PHR, SPHR, CIR, ACIR), is highly preferred.
Certification in competency-based recruitment and selection is a plus.
Experience:
5-7 years of related experience of which a minimum of 3-5 years should be in a similar position / responsibility.
Multi discipline experience in Marine, Oil & Gas, Construction/Contracting and regional experience is preferred
Previous experience of leading a team is a must.
Job Specific Skills:
Knowledge about social media recruitment strategies.
Full life-cycle recruitment processes, including management of multiple high-volume roles simultaneously
Strong working experience Microsoft Office, specially MS Excel
Hands on experience with Applicant Tracking System (ATS)
Demonstrated sensitivity and discretion when handling confidential information.
Recruitment Specialist - HR -
9 Competencies
Technical Competencies Behavioral Competencies
Competency Name Level Competency Name Level
HR Strategic Management 2
Drive Vision 2
Learning and Development Management 1
Collaboration & Teamwork 2
Career Development and Succession Planning 1
Customer Centricity 2
National Development/Qatarization 2
Achievement Oriented 2
Workforce Planning 2
Interactive Communication 2
Job Profiling 1
Empower & Nurture Talent 2
Resourcing Management 3
Solution Oriented 2
HR Policies and Procedures 1
HRIS 2
Recruitment Specialist