Job Title: Procurement Executive

Business Unit: APM Terminals

Division or Section: Procurement

Reports to: Assistant Procurement Manager

Location: Bahrain

At APM Terminals, we are a team of over 20,000 employees spread across more than 60 countries united by a passion to provide our expertise in port operations and container management services. By providing the expertise and port infrastructure essential to world trade, we actively support the advancement of the societies around us, enabling local economies to unlock their potential and build an even stronger global community. Working with a team of talented professionals you will get a chance to experience different cultures and make friends all over the world.

You’ll find a culturally diverse, stimulating environment at any of our offices, terminals or depots. When you join APM Terminals, the world is your workplace. APM Terminals is an independent business unit within the Danish Maersk Group – a Global Fortune 500 company with about 89,000 employees and offices in 130 countries with global growth opportunities in a range of fields from shipping and energy to our offshore and manufacturing industries - Join us to achieve even your most ambitious career goals!

PURPOSE OF THE ROLE:

This position coordinates the procurement and distribution of materials, parts, equipment and supplies. Maintains accurate and detailed records of all orders placed and transactions up to the receipt of goods. Compiles information and records to prepare purchase orders for procurement of material or equipment. Engage with supplier for long time agreement.

PRINCIPAL ACCOUNTABILITIES (IPE Factors: Impact & Innovation)

• Responsible for Procurement of types of requests comes from entire company departments.
• Duty involves problem solving in supply chain, technical specifications clarification from end users and taking decisions in complex situations. To ensure that products and services procured are of Right quality, Right time, Right specifications, Right supplier. High focus and commitment are required to meet target dates and internal customers’ expectations
• Verifies the item and specification in the purchase requisition. Make sure the item is required and compare to pervious price/consumptions.
• Preparing request for quotation and send them to select vendors/suppliers.
• Contacts vendors to obtain product or service information such as price, availability, and delivery schedule.
• Estimates values according to knowledge of market price, checking previous item prices and quotations.
• Determines method of procurement such as direct purchase, bid, Frame agreement or E-procurement.
• Maintains procurement records such as items or services purchased costs, delivery, product quality or performance.
• Discusses defective or unacceptable goods or services with users, vendors and others to determine source of problem and take corrective action.
• Follow up and Expedites delivery of goods to users.
• Coordinates with storekeepers in the company, to ensure required items are delivered to them timely and accurately.
• Clears goods and items at arrival point in the country/location (custom clearing) and submit to stores section.
• Following up on all orders that need budget authorization.
• Participates in identification of suppliers by researching product availability.
• Reviewing and analysing bids submitted by vendors based on APMT criteria/SOP.
• To review and write product specifications, negotiating solutions on contracts and/or process concerns with prospective vendors.
• Maintain accurate & detailed documentation of all purchasing activities and correspondences with suppliers.
• Maintain and storage all purchase orders records with all relevant documents as per procurement SOP.
• Coordinates with the stores section or other departments and updating on orders status.
• Prepare reports related to supplier performance on price, quality, on-time delivery and service.
• Ensure complete adherence to company purchasing policies and procedures.
• Inform superiors as soon as possible in the event there of any delay in the delivery.
• Coordinates with the stores section for proper documentation on delivery.
• Handles all warrantee claims with suppliers and inform relevant department on status.
• Maintain a record and develop an understanding to all frame agreements assigned locally and by GPRO. Make sure to have all details in place related to any FA and to follow the terms and conditions.
• Handles E-Procurement transactions with GPRO team, coordinate E-sourcing and auctions with vendors through Keelvar system.
• Participate with the team members to maintain monthly saving records and build the weekly/Monthly department dashboard.
• Handles the process of vendor evaluation on yearly basis.
• Handles contracts management, follow up on all contract’s expiry, handles building contract wording, term and conditions.
• Takes an action as appropriate based on vendor evaluation.
• Attending department and cross functional meetings
• Back up and support the team while colleagues are on leave.
• Observe provisions of the labour regulations, relevant HSSE policy & procedures, company rules & procedures and contribute to the continual improvement process.
• Develop self and maintain knowledge in relevant field at all times.
• Performs any other related activities, as requested.

REPORTING AND SCOPE (IPE Factor: Knowledge-Teams & Breadth)

Direct reports - None

The position reports to the Assistant Procurement Manager

WORK/BUSINESS CONTACTS AND AUTHORITY (IPE Factor: Communication)

Internal

Staff members of departments who require purchases

Nature of contact is primarily shared

External

Vendors & suppliers

Contractors

Nature of contact is again primarily shared to get & receive information related to orders

CRITICAL QUALIFICATIONS/SKILLS/EXPERIENCE (IPE Factor: Knowledge)

• College degree preferably in business, accounting or mechanical/electrical engineering. Some formal exposure in engineering or engineering related discipline will be preferred.
• CIPS qualification is preferable for this vacant job
• Requires at least five years of purchasing experience in private industry, preferably in shipping or transportation industry.
• Cost/Price analysis skills
• Negotiation skills.
• Effective oral and written communications skills
• Must have a good understanding of procurement practices and principles.
• Must have a good understanding of stores, warehousing, material control, inventory control, and the relationship among purchasing, stores, and finance activities.
• Having knowledge of engineering terms, drawings, and engineering specifications.
• Must have some knowledge of customs clearances.
• The incumbent requires a very high degree of ethical standards.

LEARNING & CAREER OPPORTUNITIES

In this position, the incumbent will have an opportunity to acquire skills and knowledge in the following areas:

• Exposure to procurement management practices in a large company.
• Exposure to stock & inventory control

Relevant next career steps might be:

Procurement Officer