Job Description
Roles & Responsibilities
Job Summary
The Expeditor is responsible for monitoring and expediting purchase orders to ensure the timely delivery of materials, equipment, spare parts, and services required for the organization's operations. The role acts as a key liaison between suppliers, procurement, logistics, and internal departments to prevent delays and ensure continuity of operations.
Key Responsibilities
Purchase Order Expediting
Monitor the status of purchase orders from issuance through final delivery.
Follow up regularly with suppliers to ensure materials and services are delivered according to agreed schedules.
Identify potential delivery delays and proactively coordinate corrective actions.
Maintain accurate records of order status and expected delivery dates.
Supplier Coordination
Communicate with suppliers regarding production status, shipment schedules, and delivery commitments.
Obtain and review supplier progress updates and shipping documents.
Escalate critical delays or supplier performance issues to Procurement Management.
Support supplier performance evaluations related to delivery reliability.
Internal Coordination
Coordinate with Procurement, Stores, Logistics, Maintenance, Production, and Engineering departments regarding material requirements and delivery priorities.
Provide regular updates on critical and outstanding orders.
Assist in prioritizing urgent orders and expediting emergency purchases.
Logistics & Shipment Follow-Up
Coordinate with suppliers and logistics providers to track shipments.
Ensure shipping documentation is complete and submitted on time.
Monitor customs clearance and transportation status where applicable.
Assist in resolving shipping and delivery-related issues.
Reporting & Documentation
Prepare expediting reports and order status updates.
Maintain procurement tracking logs and delivery schedules.
Ensure accurate documentation of supplier communications and follow-up actions.
Support audit requirements by maintaining complete procurement records.
Continuous Improvement
Identify recurring delivery challenges and recommend process improvements.
Support initiatives aimed at improving supplier delivery performance and procurement efficiency.
Contribute to procurement KPI monitoring and reporting.
Qualifications
Bachelor's Degree in Business Administration, Supply Chain Management, Logistics, Procurement, Engineering, or a related field.
Experience
2–5 years of experience in procurement, purchasing, logistics, supply chain, or expediting functions.
Experience in manufacturing, industrial, engineering, or cable manufacturing environments is preferred.
Experience with ERP systems such as Oracle, SAP, or Oracle Fusion is an advantage.
Technical Skills
Knowledge of procurement and supply chain processes.
Strong follow-up and coordination skills.
Experience with ERP procurement systems.
Proficiency in Microsoft Office applications, particularly Excel.
Understanding of logistics, shipping, and supplier management processes.
Key Competencies
KPIs
On-Time Delivery Rate
Purchase Order Follow-Up Effectiveness
Reduction in Delivery Delays
Critical Order Fulfillment Rate
Supplier Delivery Performance
Accuracy of Expediting Reports
Procurement Cycle Time Support
Resolution Time for Delivery Issues
Preferred Candidate Profile
Experience in manufacturing or industrial procurement environments.
Strong coordination and supplier relationship management skills.
Ability to manage multiple purchase orders and priorities simultaneously.
Familiarity with international sourcing, shipping, and logistics processes.
Desired Candidate Profile
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