JOB PURPOSE To provide administrative support for contract management and documentation activities by coordinating contract lifecycle processes, maintaining controlled documentation, ensuring compliance with governance requirements, and producing clear, accurate, and well-managed business and technical documentation to support operational effectiveness KEY RESPONSIBILITIES Contract Administration Prepare, review, format, process, and maintain contracts, amendments, renewals, and related documentation in accordance with approved procedures and templates. Coordinate contract review and approval workflows with legal, procurement, finance, operational, and other relevant stakeholders. Maintain contract registers, obligation trackers, expiry schedules, and document repositories to ensure accurate record management. Monitor contract milestones, expiry dates, deliverables, and renewal requirements, escalating issues where appropriate. Support the administration of tendering, procurement, vendor onboarding, and contract-related documentation processes. Track contract correspondence, variations, claims, and amendments to ensure complete and auditable records. Generate reports on contract status, compliance requirements, renewals, and outstanding actions. Documentation Management & Technical Writing Research, prepare, edit, and maintain policies, procedures, manuals, user guides, work instructions, templates, reports, and other controlled documentation. Work with subject matter experts and stakeholders to gather, validate, and document business and operational requirements. Translate technical or complex information into clear, concise, and user-friendly documentation. Ensure documentation complies with approved formats, templates, style standards, and document control requirements. Review and update documentation periodically to maintain accuracy, consistency, relevance, and compliance. Maintain document repositories, approval records, revision histories, change logs, and version control registers. Develop supporting diagrams, process maps, charts, tables, and presentation materials where required. Governance & Compliance Support document governance and contract compliance activities by maintaining accurate records and ensuring adherence to company policies and procedures. Assist in identifying contractual, administrative, or documentation-related risks and refer matters for appropriate review. Coordinate document reviews and approvals to ensure compliance with organizational and regulatory requirements. Maintain confidentiality and security of contract and controlled documentation. Provide administrative support for audits, inspections, and management reviews relating to contracts and documentation management.

Desired Candidate Profile

EDUCATION / QUALIFICATIONS Bachelor's degree in Aviation Management, Business Management, or an equivalent major in the related field EXPERIENCE 0-2 years of experience in the related field