About Motivate Event & Media

We are a leading Marketing Solutions and Events agency specializing in delivering innovative and impactful marketing, branding and Events solutions. With a presence in the national market since 2007, Motivate Events and Media has positioned itself as a pioneer of disruptive experiences in events and media.

We’re a team of talented and innovative professionals with a passion for creativity and a drive for creating exceptional results. Our international expertise and strategic thinking aid in crafting compelling brand experiences across various platforms. We pride ourselves on our ability to transform ideas into impactful experiences that leave a lasting impression.

Role Objectives:

• Oversee the planning and execution.
• Uphold the company’s mission and vision with every event
• Own every aspect of an event, from venue choice to success metrics
• Keep budgets and timelines under control at all times
• Comply with all national and local regulations

Key Responsibilities:

• Develop a complete understanding of the requirements for every event
• Research vendors and make selections based on their creativity, quality, and cost
• Book venues, schedule guests, draft and finalize contracts, and lock down day-of logistics
• Develop content for event materials and work with 3D and graphic designers to produce
• Hire personnel as needed across all functions of an event (ex: registration, setup, catering, audio/visual)
• Handle day-to-day administration of events and programs, including order placements, BEO reviews, vendor monitoring, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issues resolution

Required Skills and Qualifications

• Experience in event planning or event coordination in a corporate environment
• Proven track record of creative, successful events
• Experience working with colleagues in 3D design, graphic design, sales, marketing, and communications
• Excellent organizational, communication, negotiating, and multitasking skills
• Ability to remain calm under pressure and maintain a customer-service mindset

Preferred skills and qualifications

• Bachelor’s degree (or equivalent) in hospitality management or public relations
• Established relationships with vendors
• Experience in managing budgets and tracking expenses
• Advanced knowledge of PowerPoint, Acrobat, and Excel
• Proficiency with more than one language