PROJECT MANAGER
Objective: To efficiently manage and deliver events while ensuring seamless coordination among cross-functional teams, adherence to project timelines and budgets, and the highest standards of quality and profit.
Project Planning and Execution
- The Project Manager is responsible for creating a comprehensive project plan that outlines the objectives, timelines, budget, and resources required for the event.
- Work closely with clients and stakeholders to understand their requirements and ensure that the project plan aligns with their expectations.
Budget Management and Revenue Generation
- Oversee the financial aspects of the event, including creating and managing the event budget. Also track expenses, negotiate with vendors and ensure that the event stays within the allocated budget.
- Ensure revenue generation from all the assigned projects and ensure profit and success of the projects by ensuring assistance wherever required.
Team Management
- The Project Manager manages a team of event professionals, including coordinators, vendors and contractors.
- Delegate tasks, provide guidance and support and ensure that everyone is working and aligned towards the successful execution of the event.
Vendor Coordination
- Events often involve working with various vendors, such as caterers, decorators, audio-visual technicians, and entertainers. The Project Manager is responsible for selecting and managing these vendors, including negotiating contracts, ensuring timely delivery of services and resolving any issues that may arise.
Timeline and Logistics Management
- The Project Manager creates a detailed timeline for the event, outlining all the tasks and milestones leading up to the event day and coordinate revenue generation marketing and logistics to ensure a smooth operation.
Risk Assessment
- Events can be unpredictable, and the Project Manager is responsible for identifying potential risks and developing contingency plans to address them. They proactively assess risks and implement strategies to minimize their impact on the event.
On-Site Management
- During the event, the Project Manager oversees the on-site operations to ensure everything runs smoothly. They coordinate with the team, vendors, and venue staff, resolve any issues that arise and make real-time decisions to ensure a successful event.
Post-Event evaluation
- After the event, the Project Manager conducts a post-event evaluation to assess its success, gathers feedback from attendees and team members to identify areas for improvement. They document lessons learnt and use this information to refine future event planning processes.
Accountability
- Sole accountability and responsibility of all assigned task, proper reporting and communication.
Key Performance Indicators (KPIs):
- Budget Variance: Percentage variance between planned and actual event expenses.
- Timeliness: Percentage of tasks completed within the specified timeline and milestones.
- Attendee Satisfaction: Percentage of attendees who express satisfaction through post-event evaluations.
- Vendor Management: Percentage of timeliness and performance ratings.
- Event Revenue/ROI: Percentage of event revenue or return on investment compared to the initial investment.
- Proactiveness: Identifying and executing new projects.
- Risk Management: Percentage of issues or incidents and their severity to assess risk management effectiveness.
- Team Performance: Percentage of task completion and teamwork effectiveness.
- Team Retention: Percentage of employees who remain in their team each year.
- Client Satisfaction: Percentage of event stakeholders who express satisfaction.
- Event Attendance/Registrations: Percentage of attendees or registrations compared to the target or previous events.
Experience And Skills
- Minimum 2 years of experience in Sales or Projects.
- Adaptability and flexibility
- Time management and organizing skills.
- History of meeting targets within timeline.
- Excellent communication skills.
- Team management.
Job Type: Full-time
Pay: Up to BD750.000 per month
This job has been sourced from an external job board.
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