A Purchasing Manager will work with suppliers to negotiate contracts, purchase required goods, and keep accurate records of transactions, trends, and performance with vendors.

What will I be doing?

As Purchasing Manager, you will work with suppliers to negotiate contracts, purchase required goods, and keep accurate records of transactions, trends, and performance with vendors. Specifically, you will be responsible for performing the following tasks to the highest standards:

• As Purchasing Manager, you will work with suppliers to negotiate contracts, purchase required goods, and keep accurate records of transactions, trends, and performance with vendors. Specifically, you will be responsible for performing the following tasks to the highest standards:
• Be familiar with Hilton purchasing policies and procedures.
• Supervise and co-ordinate the work of the Purchasing team members.
• Follow up on supplier insurance coverage and compliance with global Hilton policy requirements to ensure insurance exemption is approved by Risk Management.
• Update the purchase order procedure and brief the team accordingly so that all team members are aware of the limits, approvals and purchase flow.
• Ensure that proper purchasing procedures are in place, with purchase orders placed only by the Purchasing department after due authorization by the Management.
• Ensure that competitive quotes are obtained as per policy.
• Review all purchase requests and purchase orders processed by your subordinates.
• Conduct market price surveys in coordination with the Cost Controller and Executive Chef on a regular basis.
• Ensure that price comparisons amongst other hotels is done on a regular basis and all efforts are exhausted in obtaining the best possible quotations.
• Maintain good relations with all hotel departments and suppliers.
• Ensure that all unmatched / open Purchase Orders are investigated, proper actions proposed and taken on a regular basis.
• Have strong knowledge of Microsoft Word, Excel and the hotel inventory / purchasing software.
• Ensure familiarity with and adhere to all local or global purchasing agreements and that the agreements are in accordance with Hilton's approval authority.
• Timely review of rolling contracts, noting that changes to the update can be carried out at most three times.
• Obtain Hilton Sourcing Centre’s approval prior to initiating tenders for potential purchase of goods / services in excess of $100,000.
• Undertake analysis of proposals when required and provide recommendations to the Director of Finance.
• Ensure that all month end procedures are strictly followed, and deadlines are met.
• Assist the Executive Chef in ensuring that food cost is kept to a minimum.
• Maintain an adequate and up to date filing system which include file management, contracts, bidding documents, purchase orders, etc.
• Liaise with related government departments on Animal & Plants Inspection, Wine & Tobacco License, and the Customs, etc.
• Prepare a purchase orders outstanding list for month end purposes.
• Ensure all documentation (purchase orders, invoices, delivery dockets, etc.) is forwarded to Accounts Payable on a timely basis.
• Conduct regular vendor visitations for high-risk suppliers.
• Minimize the risk of accidents and workers compensation costs by ensuring that correct work practices are used and that the area is safe from hazards.
• Handle all requests and enquiries in a timely, efficient and friendly manner.
• Perform any additional tasks assigned to ensure that the department functions smoothly.
• Strictly follow the code of conduct.
  
  
  

What are we looking for?

A Purchasing Manager serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

• Ability to analyze large volume of complex financial information from many sources and create reports, forecasts, and projections
• Strong problem solving skills, including ability to effectively address any issue in collaboration with others as appropriate
• Ability to proactively identify and prevent potential problems
• Ability to help develop problem solving skills among direct reports and other team members as appropriate
• Ability to take initiative to identify, prioritize and implement all elements required for team to fulfill responsibilities
• Detail oriented and organized
• Ability to develop presentations and effectively present to all levels of company, hotels & owners.
• Strong communication and negotiation skills (all levels of management and external customers)
• Proficient in MS Excel, Word and Outlook with the ability to quickly learn new programs when required
  
  
  

Additional Preferences:

University degree in Business Administration and/or Supply Management. College graduate. At least 2 years of working experience as Purchasing Manager in the hospitality industry. Highly proficient in Microsoft Excel, Word and the hotel inventory / purchasing software. Ability to lead, provide guidance and develop team members. Knowledgeable of supplies. Mature and reliable. Good command of both written and verbal English to meet business needs. Prior experience in related work preferred. Ability to be resourceful, creative and maintain flexibility.

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!

Work Locations

Hilton Bahrain City Centre Hotel & Residences

Schedule

Full-time

Brand

Hilton Hotels & Resorts

Job

Supply Management, Procurement, Purchasing, and Receiving