• QUALIFICATIONDegree or similar, relevant experience maybe taken if coupled with HNC/HND, however any qualification, technical or knowledge requirements may be waived through relevant work experience.

DUTIES AND RESPONSIBILITIES

• Supervises checking for correctness and completeness, logging and distributing documents received by transmittal from the Contractor’s Document Controller and other parties as required, files and maintains hard copy originals.
• Supervises the checking of 'Due Date' (if reply is required) and allocates distribution in accordance with the Project’s Document Distribution Matrix (DDM).
• Generates outgoing transmittals to the Contractor’s Document Controller and other parties.
• Supervises maintaining the transmittal log or register, and receiving, logging and distributing correspondence received from the Contractor’s Document Controller.
• Assists in maintaining correspondence registers, distributes any other Project documents in accordance with PMT requirements and supervises maintaining the Project’s electronic filing system.
• Receives, endorses and files incoming transmittals and correspondence from the Contractor Document Controller. Monitors the Project MDR, to verify the status and progress of documents issued.
• Assists in compiling periodic management reports.
• Assists in making requested copies.
• Provides general daily assistance to the PMT in all matters relating to technical documentation and correspondence.

Skills

• EXPERIENCE:Able to work complex tasks to completion within time constraints of stake holders, with minimal guidance from more experienced staff; collaborate with PMT’s and produce a comprehensive document with full alignment with the project team
• Minimum 10 years’ experience in a similar role.
• Significant practical knowledge of hard copy and electronic document control and information management systems.
• Sound written and verbal communication skills, with the ability to communicate at all levels of the organization.
• Successful track record in similar roles on large international projects.
• Computer literacy and development skills.
• Fluent English.