Bank ABC seeks to recruit an Executive Assistant with a Financial Analysis background in the Group Finance Department based in our Head Office, in Bahrain.

The Executive Assistant will be responsible to:

• Support the Head of Group Finance in managing the calendar and assist in coordinating various management meetings
• Support the Group Finance Department in administrative tasks (such as holidays, resource planning, attendance, tracking of progress on various matters, etc.)
• Assist in daily monitoring of standard reports for suitable escalation
• Assist in compiling financial reports, compilation of Budgets/forecasts

Responsibilities of the role:

Reporting to the Head of Group Finance, the job holder will:

Administration

• Facilitate holding meetings, identify action points and track progress.
• Prepare background information required for the meetings of Head of Department
• Manage the calendar, tasks and email priorities of Head of Department and business travel for dept (Finance and Strategy).
• Manage update of department procedures manuals as and when required and reviewing at least quarterly in coordination with the team.
• Manage archiving and storage of department documents in line with agreed standards.

Reporting and Presentations

• Monitor department expenses each month and appropriately escalate items of significance.
• Assist in Daily monitoring of CBB RWA / Balance sheet and other tasks following well defined process
• Assist in preparing monthly processes of Statistical return, month end P&L transfer, expenses by department etc. following well defined procedures
• Participate in the Annual Report preparation process – specifically, responsible for checking layout and proofing of assigned sections.
• Support in preparing / editing power point presentations for management

Areas of Knowledge, Qualification and Experience

• Approximately 3-5 years’ experience in a bank or financial institution, in a similar role
• A minimum of a Bachelor’s degree in Banking & Finance or a similar field.
• Excellent skills in Microsoft Office suite including Outlook, Power point, Excel and Word essential. Knowledge of other MS Office applications (MS Access) will be added advantage
• Good analytical ability
• Proactive ability to act independently and capable of multitasking. Should be a quick learner.
• Prioritizes workload to meet strict deadlines