The American University of Bahrain (AUBH) invites applications for a full-time position as Academic Administrative Assistant. Fresh graduates are encouraged to apply. the Academic Administrative Assistant will be supporting the Deans of the Colleges at AUBH. Their main duty is to provide academic assistance with respect to the line of work of the Dean.
- Provides administrative support to the Assistant Manager of Academic Affairs and Dean
- Schedules, plans, and coordinates work actions of the Dean
- Receive and respond to enquiries concerning program matters from faculty, students, external organizations, and members of the public
- Collects, organizes, and analyzes data for specialized reports, as requested
- Coordinates the collection and preparation of operating reports in addition to coordinating the archived documents/SharePoint
- Assists Deans in the development of the university's policies and procedures documents, where relevant
- Provides administrative support by scheduling appointments, coordinating meetings and conferences, and maintaining and ordering office supplies
- Supports the Deans with onboarding of new faculty in the college (i.e., contact HR, IT and Librarian to help in settling a new faculty)
- Liaise with Program Coordinators and faculty in coordinating the applications for internships- in coordination with AUBH career center- and capstones
- Liaise with faculty and Deans, making sure to coordinate field trips and invitations of guest speakers
- Other duties as assigned by the Dean and the Assistant Manager of Academic Affairs
Requirements
- Bachelor's degree business or Multimedia Design
- Strong communication and relationship building skills with peers
- Ability to work independently and responsibly
- Effective written and verbal communication skills are required
- Knowledge of basic bookkeeping practices