Admin assistant / PA Job Details:

Job Level: Mid-Level Staff 

Skills: Business Skills

• General office management skills, including administration and HR.
• Good negotiation skills.
• Moderate knowledge of accounting.
• Knowledgeable in basic local laws (legalities) .
• Skills: Personal Skills
• Can handle complex situations requiring frequent changes.
• A good team member as well as a good team leader.
• Communication professionally in verbal and written English.
• Commitment to continuous improvement in the business environment
• Interpersonal: ability to work with people from diverse backgrounds and cultures.
• Think strategically, responsible, and committed.
• Self–motivated to deliver with excellence.

Detailed Job Description

• HR Functions (support only to outsourced HR consultant)
• Assists with staff needs and HR-related support.
• Informed of human resources practices and policies.
• Guides staff members with the HR manual and Labor Law rules.
• Assists with employment contracts.
• In charge of company visa/immigration matters.

• PA Functions:
• Assist the Principal in the overall office administration.
• Schedules and maintains a calendar of appointments, meetings, and travel itineraries.
• Oversees principal personal credit card and bank accounts
• Screening of Principal’s calls and appointments.
• Booking air travel and hotel accommodation.
• Handles business correspondences as directed by the principal.
• Acts with sound discretion in dispensing the task at hand

• Accounting Functions (Assist outsourced accountant only)
• Assist in-house accountant with all required information.
• Invoice preparation and collection of payments.
• Handles petty cash.
• Preparation of monthly Payroll.
• Makes all Office-related online payments.

• Administrative Functions
• Ensures office administration functions run smoothly.
• Prepares and maintains office manuals and procedures.
• File, maintain, and update office documents in a professional filing system.
• Liaise with clients to ensure repeat patronage and provide prompt response calls.
• Composes correspondence for various clients and suppliers.
• Assists technical staff in matters that require administrative action
• Prepares and maintains departmental information, including timesheets, expense reports,
• contracts, and invoice payments.

• Studio Assistant Functions
• Assist in maintaining material library catalogs current and updated.
• Contact and follow up with vendors on all materials for the library.
• Develop and maintain supplier database and contacts.
• Establish and maintain accounts with suppliers.
• Order samples, request prices, and issue purchase orders.
• Facilitate and negotiate with vendors and manufacturers for best pricing and services.