• Job Description: Accountant and Administrative Staff  

Position Overview:

• The Accountant and Administrative Staff will be responsible for maintaining financial records, processing transactions, handling administrative tasks, and supporting the overall operations of the organization.
• This role requires strong attention to detail, organizational skills, and proficiency in accounting software and office administration.  

Key Responsibilities:

Financial Record Keeping:

• Maintain accurate and up-to-date financial records.
• Record financial transactions in accounting software.
• Prepare and maintain balance sheets, income statements, and other financial reports

Accounts Payable and Receivable:

• Process invoices, payments, and expenses
• Monitor accounts receivable and follow up on outstanding payments
• Reconcile accounts payable and receivable statements.

Payroll Processing:

• Prepare and process payroll for employees
• Ensure the accuracy of payroll calculations and deductions
• Handle payroll tax filings and compliance

Budget Management:

• Assist in the preparation of annual budgets
• Monitor expenses against budgetary allocations
• Provide financial reports and analysis to management as needed

Administrative Support:

• Manage office supplies and equipment
• Assist with scheduling meetings and appointments
• Handle incoming calls and correspondence
• Coordinate travel arrangements and accommodations.

Compliance and Regulation:

• Stay updated on relevant accounting regulations and standards
• Ensure compliance with tax laws and regulations
• Assist with audits and financial reviews as necessary.

General Support:

• Collaborate with other team members to ensure smooth operations
• Perform other administrative tasks as assigned

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field preferred
• Proven experience in accounting and/or administrative roles
• Proficiency in accounting software (e.g., QuickBooks, Xero) and MS Office Suite
• Strong analytical and problem-solving skills
• Excellent communication and interpersonal abilities.
• Ability to prioritize tasks and manage time effectively
• Attention to detail and accuracy in data entry and financial reporting
• This job description outlines the primary duties and qualifications for the Accountant and Administrative Staff position.
• However, responsibilities may evolve based on the needs of the organization.