What you'll be doing

Administrative Policies, Records and Procurement

• Follow all relevant administrative policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner

• Prepare and review operational reports and schedules to ensure accuracy and efficiency

• Update, follow-up and archive on administrative records of office activities, business transactions, policies and board resolutions

• Follow up on all matters pertaining to customer/supplier contracts

• Ensure the periodic replenishment of all stationary and groceries

• Ensure proper tracking of requisitions, contracts, and orders

• Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers in coordination with Group Procurement

Facilities, Events and Travel Coordination

• Oversee corporate events coordination

• Manage processes to ensure facilities safety and security, housekeeping, parking and recreational facilities management, and all functional areas

• Coordinate travel schedules including hotel booking, flight bookings and visa arrangements for staff and visitors

• Coordinate services for events, such as accommodation and transportation, catering, special needs requirements, printing

• Participate in relevant projects and community activities as and when needed

Reception

• Manage reception, visitor and telephone services, including answering and forwarding calls, providing information, greeting and directing visitors, maintaining guest reservations and telephone lists, tracking international calls and faxes, monitoring staff whereabouts, and arranging transportation for guests when requested.

• Maintain up-to-date telephone lists

What you ll need to succeed

• Fluent Arabic and English communication skills, both written and spoken.

• Strong Microsoft Excel skills, including maintaining trackers, preparing reports and managing administrative data.

• Fast learner with the ability to adapt quickly to new processes, systems and business requirements.

• Ability to use AI-enabled productivity tools responsibly to support administrative efficiency, reporting and day-to-day coordination

Desired Candidate Profile

• Fluent Arabic and English communication skills, both written and spoken.

• Strong Microsoft Excel skills, including maintaining trackers, preparing reports and managing administrative data.

• Fast learner with the ability to adapt quickly to new processes, systems and business requirements.

• Ability to use AI-enabled productivity tools responsibly to support administrative efficiency, reporting and day-to-day coordination